MINUTES OF THE 3^RD NEXSA NATIONAL EXECUTIVE MEETING OF October 13, 2012 in Buea

By Jerry Ehabe (Secretary General)

The Meeting took place on October 13, 2012 in Buea in the residence of NEXSAN Regina Tendonge née Nasako, a non-EXEC member though. The Meeting was an enlarged one and was highly attended resources persons inclusive. Though it started quite behind schedule, it rolled out well with the following resolutions marking its outcome.

1.      A forth and last Executive Meeting will be held in Limbe on 17 Nov. 2012 at the residence of the Limbe Chapter President.

2.      The Annual General Assembly – AGM – of this year will take place on Sat. 1^st December 2012 in Limbe, an adjustment from the Limbe proposal of 27 Nov. 2012 to resolve the clash with the Presbyterian Church Day.

3.      The financial report gave an amount of 1.621.600 F CFA in the accounts. The details of this sum plus whatever will be transacted in the last EXEC meeting on 17 Nov. will feature in the annual financial report that the Financial Secretary will post online as well as distribute copies to delegates at the 2012 AGM.

4.      The Secretary General will post online an annual report of the Association’s activities for the year 2012 before the day of the AGM for members to digest and raise matters from it during plenary.

5.      Social Security funds with respect to funerals need to be refilled and that chapter presidents should do their utmost to enforce the recovery before the AGM.

6.      Members should study the Constitution and Finance Charter to propose modifications to them during plenary at the AGM.

7.      Auditors for this year’s finances will be designated at the National Executive Meeting of 17 Nov. 2012 in Limbe.

8.      The resources persons, Alobwede Peter and Kode Samuel, will on the last EXEC meeting of 17 Nov and AGM on 1 Dec. make a power point presentation of the Microfinance project to refresh the Association on the facts and figures as we move make the project a reality next year.

9.      In this year’s last National Executive Meeting a finance committee will be formed to straighten out monetary issues.

10. The Meeting came out with a budget of 1.161.000 FCFA for this year’s AGM in Limbe.

A Statement from the Principal

The Principal of GHS Nyasoso, Nhon Kome Evaristus said, there was an improvement on both levels of the public examinations as we must have read from the media. He particularly underlined the superb performance in History where at the GCE “A” Levels, all the 61 students who registered passed. Though he committed efforts to teaching this course, he also acknowledged the assistance of his other administrative collaborators who joined the teaching staff to achieve the improved results.

He complained of the difficulty of actually keeping the campus clean because its sheer size is daunting to the students who though number 500 are not mature as in our time to clean it. Stones on the streets are all exposed. Staff houses need renovation as well as the dormitories too. The principal felt that besides manual weeding, chemical weeding could be a solution to eradicate weeds while concrete on road one should be re-enforced. That, the PTA and SMB have come up with suggestion of some projects aimed at giving the campus a facelift. Finally, he talked of the need of a school band and asked for NEXSA’s assistance.

Preparation of AGM by Limbe

Chapter President Ebah Ntoko Justice in reporting how Limbe is preparing the hosting of the 2012 Annual General Meeting, AGM, said from online reaction, he is surprised at the lackluster steam that is greeting the one of this year, relatively speaking. He intimated the floor of the work in progress so far, which included booking of the AGM venue; reservation of a catering service quite in advance in a period when and town where such services would be hard to get, identification of hotels especially negotiations with a NEXSAN-owned hotel, Trinity Hotel, for favourable rates, information on which had been previously posted online; alerting of fabrication of personalized documentation for all delegates, planning for overhead banners, tracing of procession trajectory, plan for tour to touristic areas such as Bakingili lava overflow spot, SONARA, etc., and arrangements for night club for relaxation after a long AGM day proper. In appreciation for gestures of kindness and fraternity, he acknowledged the receipt of 100.000 F (One Hundred Thousand Francs) CFA from Douala chapter to support Limbe in the hosting of this year’s AGM. Pleased with the level of preparation by Limbe thus far, the National President, Sone Ajang and Legal Adviser, Mado Mesape, pledged the sum of 100.000F (One Hundred Thousand Francs) and 50.000 F (Fifty Thousand Francs) CFA respectively to support the hosting chapter, Limbe. He wrapped up this phase of intervention by acknowledging the presence of Tiko and Buea Presidents to our preparatory meetings in which they made worthwhile proposals.

Chapter Reports

Buea, Limbe and Yaoundé reported that they had much in common underscored by indifference to alma mater issues and laxity to attend meetings despite ample announcements and reminders but for a handful of faithful otherwise their chapters would have stopped existing on the NEXSA map.

Yaoundé

Great Senge Ngede representing Yaoundé intimated that their meetings are mostly attended by students. She said her chapter is asking for the reimbursement of the stipulated Half a Million Francs CFA that NEXSA was supposed to advance to her when she hosted the 2011 AGM. All three chapters however reported that when it comes to financial contribution, a higher identification and participation is usually recorded.

  Buea

The President, Dorothy Forsac said, she is so disappointed by the lack of commitment that she had opted to resign but whatever number of members they have prevented her from doing so.

  Bamenda

Report given by President Sounjoh Samuel Suh disclosed that they are united and stable. They do rotational meetings with “njangi” scheme incorporated that comes up to half a million francs CFA each monthly seating. Each member contributes Twenty-five Thousand Francs CFA. Thirty-five Thousand Francs CFA is left with the host of the meeting to help defray hospitality cost. On the downside, they have been hit by a wave of transfers of some important members. The Chapter is thus left with 12 active members whose contribution of 120.000 F CFA he presented to the meeting variously for AGM levy and annual dues.

Tombel

President Prisco Ejolle said that, because they rotate their meetings from one member’s house to another, it has helped in sustaining them. That they showed solidarity at the funeral of Great Ngonde Lawrence at Ebonji and that has led to more commitment of members. That generally, the chapter is waxing strong.

 Douala

Vice President Ehabe Constantine acting for his president said attendance has improved thanks to Dr. Balbina Ebong who has sacrificed a lot to make things happen. That a couple of weeks ago, they picked the cue from others by starting a “njangi” scheme whereby the host that takes. The transfer of some members, especially of Nana Evaristus has adversely affected them. With their revival, they are gradually waxing back to old ways of commitment and while wooing more members.

Bangem

Chapter President Etube Charles Akame intimated they are “waxing well”. He continued that, prior to the AGM in Yaoundé, the Bangem chapter, which was well represented, was having a boost in their monthly attendance. But shortly after that, attendance has dwindled but however my chapter still remains dynamic with each executive member doing their bit. Another problem that undermines the full functioning of the chapter is timid attitude of some members who albeit are always willing to do everything they do. In their last meeting, the National President was present in the capacity of a member and has paid all his dues. He submitted 100.000F CFA as various dues that the National Financial Secretary recorded.

Kumba, Tiko, Ngusi, and Nyasoso were absent in this meeting.

Reactions to Chapter Reports

The house suggested that Limbe should widen as much as possible the list of various hotels available so that delegates are not limited to patronizing Trinity Hotel, the attractive rates and centralized location notwithstanding.

That those members who do not attend meetings but do contribute should know that identification with the alma mater is a whole package that comprises both attendance and contribution. That NEXSA, after the 2012 AGM would be expecting a waiver of cost from Limbe. That a finance committee will be formed before the AGM to look into the pending reimburse of Yaounde’s 2011 preparatory funds as well as allied issues.

Attendance:

The following tendered in excuses to the National Secretariat in time for absenting:

The National Treasurer, Kang Glorine Munge Elage, because of clash with a teachers’ meeting of which she was the host.

2nd National Vice President Michael Njumbe Simen because of a clash with Christian Men’s fellowship in which he was acting for his president, who was absent.

The National Public Relations Officer, Divine Ebong-Pende and the President of Nyasoso chapter, Zachary Mesue Epie, were both absent because they were attending their cousin’s burial in Ngusi.

Tiko president Monkam Joseph was absent because of scheduling issues: meeting schedule conflicted with his work schedule.

 

Roll call:

No	Name	Position	From
1	Ekungwe Christopher	Cultural Adviser	Buea
2	Fred Fombi	Adviser	Bamenda
3	Prisco Ejolle	Fin. Sec./pdt. Tombel	Tombel
4	Etube Charles Akame	President Bangem	Bangem
5	James Ewane Sumelong	Technical Adviser	Kumba
6	Ediage Lucia Dipita	Social Secretary	Bangem
7	Sounjoh Samuel Suh	President	Bamenda
8	Nhon Kome Evaristus M.	Principal GHS Nyasoso	Bamenda
9	Ebah Ntoko Justice	President	Limbe
10	Dorothy Forsac Tata	President	Buea
11	Sone Ajang Joseph	Nat’l Pdt	Ebolowa
12	Ngenko Daniel Lissock	Nat’l Legal Adviser	Kumba
13	Balbina Ebong Mesue	Deputy Nat’l SG	Douala
14	Ehabe Mpang Constantine	Vice Pdt.	Douala
15	Mesape Mado	Nat’l Legal Adviser	Yaounde
16	Senge Edith Ngede	Secretary Yde	Yaounde
17	Tanjoh Jerry Naah	Web Moderator	Yaounde
18	Ehabe Jerry N-m	Nat’l SG	Limbe
19	Kode Samuel Metuge	Resource person	Bamenda

 

The Meeting closed at 6:00PM on a note of satisfaction.

 

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