NYASOSO EX-STUDENTS ASSOCIATION (NEXSA)
CONSTITUTION
Preamble
« Mindful of the Universal Declaration of Human Rights in general and the Cameroonian Law relating to the freedom of Association in particular.
« Mindful of the creation of G.S.S. Nyasoso in 1974 and its evolution till date;
« Mindful of the unity that characterizes all the ex-students of the said institution, unity based on the unique academic spinal cord;
« Mindful of the much-needed solidarity among all the ex-students and the natural necessity to uphold our ALMA MATER;
We the Alumni of G.S.S. Nyasoso and G.H.S. Nyasoso have decided to uphold this academic peculiarity by forming an association named Nyasoso Ex-students Association herein called NEXSA.
PART I
GENERAL PROVISIONS
(NAME, PURPOSE, MEMBERSHIP AND MEETINGS)
CHAPTER 1: DEFINITIONS
1.1 Alma Mater shall refer to the school G.S.S now G.H.S Nyasoso where the alumni studied.
1.2 Alumni shall mean all the ex-students who studied in G.S.S and or G.H.S Nyasoso.
1.3 Association shall mean a group of people having a common purpose or interest.
1.4 Branch shall mean a geographical circumscription with at least ten (10) registered members. The numerical criterion may be reviewed if need be.
1.5 Community discussions shall mean the dialogue on the Cyber forum.
1.6 Cyber forum shall mean the virtual forum on the Internet via the Association’s website.
1.7 DIASPORA shall mean the Alumni that reside out of the country.
1.8 Ex-officio members shall mean members not elected into the National Executive but are members of the National Executive by right of their office.
1.9 Internet shall mean the Information Technology super highway.
1.10 Member shall mean a duly registered ex-student of the Association.
1.11 NEXSAN shall mean an ex-student G.S.S. or G.H.S Nyasoso ex-student who is duly registered in the Association.
1.12 Sub-branch shall mean a geographical circumscription that has less than ten (10) registered members.
1.13 The word branch shall be synonymous to chapter and can be used interchangeably in the Association’s documentation.
CHAPTER 2: NAME
2.1 The official name of the Association shall be Nyasoso Ex-students’
Association with the acronym NEXSA.
2.2 The said name and its abbreviation shall remain the exclusive right of its members.
2.3 The Association shall have a logo. The logo shall comprise the following features: A graphic of Mount Kupe in the background with the sun rising behind it, dispelling the morning clouds and, birds in flight. In the middle of the Mountain shall be two NEXSANs greeting in the “Bakossi style”, one of the NEXSANs a male and the other a female to depict the unisex nature of the school. At the base and in front of the Mountain shall be an open book with a pen writing “NEXSA” in it, indicative of the location of the School at the very foot of the Mountain. The Motto “Mater et Amor Nostra” shall be inscribed between the base of the Mountain and the open book. The motto shall mean “Our Mother and Our Love”. To the left of the Mountain shall be a tree, symbol of lush vegetation.
CHAPTER 3: SEAT
3.1 The seat of the Association shall be in Nyasoso – Tombel Sub Division in the South-West Region. The day-to-day running of the organization shall be done where the National Executive find themselves and this may not be Nyasoso.
CHAPTER 4: (PURPOSE) OBJECTIVES
4.1 To uphold the ALMA MATER;
4.3 To assist the School Authorities in their academic and administrative
endeavours geared towards excellence.
4.4 To network for the progress and general welfare of registered Alumni.
The Association is non-political.
CHAPTER 5: MEMBERSHIP
5.1: GENERAL MEMBERSHIP
5.1.1 Membership into NEXSA shall be open to all the former students of
G.S.S. and or G.H.S. Nyasoso by registration through branch of
choice.
5.2: BRANCHES AND SUB-BRANCHES
5.2.1 Each Branch or Sub-Branch shall sub-define membership by their
internal rules and regulations and as inspired by the provisions of
the constitution. However, no such definition shall be derogatory to
the present prescription.
5.2.2 The Association shall operate through branches and sub-branches.
However, any geographical circumscription with less than 10 active members within a considerable distance from an branch shall constitute a sub-branch.
5.2.3 NEXSANS abroad shall be grouped into the following main branches:
Africa, Europe, America and Asia. In any case, they, on their volition,
can identify with any Home branch.
5.2.4 The coordination of NEXSAN activities abroad with such branches shall be via the General Secretariat in liaison with the NEXSA Vice President in charge of the Diaspora.
CHAPTER 6: REGISTRATION
6.1 Registration of members shall be done through branches following
modalities herein defined.
6.2 A duly registered member in a branch shall automatically become a
member of the general body.
6.3 The Association shall have a General Assembly. The Assembly shall comprise all duly registered members.
CHAPTER 7: MEETINGS
7.1: THE GENERAL ASSEMBLY
7.1.1 The General Assembly shall sit twice a year: in the months of JUNE
and DECEMBER. However, the National Executive may re-schedule at
such times as convenience necessitates.
7.1.2 At general assemblies only duly registered members shall have
voting rights. A NEXSAN who is not duly registered shall have only a
participant-observer status but without any franchise (voting rights).
Each branch shall ensure the up-datedness of its membership.
7.1.3 The National Executive shall choose the branch that shall host General Assembly. The National Executive and the hosting executive shall define the organizational modalities.
7.1.4 A quorum shall be attained when 2/3 of its members are present.
Decisions shall be by simple majority. However, any decisions arrived at by any branch of the DIASPORA shall be tabled in the General Assembly for consideration.
7.1.5 The General Assembly shall have extra-ordinary sessions if and
when circumstances do warrant. Such sessions shall be either at the behest of the National Executive or a reasoned motion tabled by a 2/3 majority members.
PART II
ELECTIONS, CONSTITUENT ORGANS AND FUNCTIONING
CHAPTER 8: ELECTIONS
8.1 Election to posts of responsibility in the Association shall be done in the General Assembly either directly or through an electoral college.
8.2 In the event of an election, members shall constitute a 2/3 majority of the branches. Voting shall be by secret ballot.
8.3 In the event of election through an electoral college, each recognized branch as of the time of elections shall send ten (10) delegates to the college;
Three polling officials shall be elected in the General Assembly and voting shall be on the same scheme as stated in Article 8.4.
8.4 Elections may be held during an ordinary or extra-ordinary General Assembly.
CHAPTER 9: CONSTITUENT ORGANS
9.1: THE GENERAL ASSEMBLY
9.1.1 NEXSA shall be managed by:
· The General Assembly as the sovereign organ and,
· The National Executive as the executive organ.
9.1.2 The General Assembly shall be held at such times, conditions and
circumstances as spelt in chapter 7 above.
In the event of elections, the conditions and modalities shall be as
spelt out as spelt out as in chapter 8 above.
9.1.3 The National Executive shall coordinate activities and initiate
projects for the interest of the Alma Mater and the Association. She shall through the secretariat, be kept abreast with the latest and potent developments in each branch.
9.1.4 The National Executive shall hold quarterly sessions every
calendar year during which branches shall submit a report of their activities. The National Executive shall choose any branch to host its meetings.
9.2: THE NATIONAL EXECUTIVE
9.2.1 The national executive shall comprise the following positions:
The President.
The Vice Presidents.
The Secretary General.
The Assistant Secretary General.
The Treasurer.
The Financial Secretary.
Two (2) Publicity Secretaries.
Two (2) Social Secretaries.
Two (2) Legal Advisers.
Two (2) Technical Advisers.
The Protocol official.
The Website Moderator (Ex-officio member).
The Branch Presidents (Ex-officio members).
9.2.2 The National Executive has a mandate of three (03) calendar years
renewable.
9.2.3 The National Executive shall execute the decisions arrived at in the General Assembly.
9.2.4 The National Executive shall contribute to the activities of any branch.
9.3: DUTIES OF THE NAIONAL EXECUTIVE (Functioning).
9.3.1 The functions of members of the National Executive are benevolent.
9.3.2: The President.
9.3.2.1 The duties of the President shall comprise the following:
Shall run the affairs of the National Executive and by extension, those of the General Assembly.
Shall preside at meetings.
Shall be the mouth-piece of the Association in public matters and shall represent (alone or accompanied) the Association in official meetings, forums, etc. In their absence, the powers and responsibilities conferred on them are delegated to the 1st Vice-President or the 2nd if the first is also absent.
9.3.3: The Secretary-General.
9.3.3.1 The duties of the Secretary-General shall comprise the following:
o Shall be entrusted with the Secretarial duties of the Association. He shall liaise with the President to prepare meetings and ensure the safe storage of the records of the Association.
o Shall be the Cyber forum digester in order to keep track of the Association’s activities on the Internet.
9.3.4: The Treasurer.
9.3.4.1 The duties of the Treasurer shall comprise the following:
o Shall ensure the temporary storage of any funds belonging to the Association until they are deposited in the Association’s account. They shall work in liaison with the Financial Secretary and especially the President with regard to disbursements of sums authorized by the latter.
o If the Treasurer is unavailable for a prolonged period, the National Executive shall delegate someone to carry out their functions in the interim.
9.3.5: The Financial Secretary.
9.3.5.1 The duties of the Financial Secretary shall comprise the following:
Shall be the financial recorder and custodian of the financial activities of the Association. They shall also be the financial recorder of the activities of the President and the Treasurer when these two are acting as representatives of Association.
Shall submit a comprehensive financial statement/report during each General Assembly except otherwise required.
In order to facilitate such accounts/reports, each financial transaction shall be well documented.
9.3.6: The Legal Advisers.
9.3.6.1 The duties of the Legal Advisers shall comprise the following:
Shall advise the National Executive on legal matters to minimize any incidental prejudices on the Association as well as simplify any implications.
9.3.7: The Technical Advisers.
9.3.7.1.1 The duties of the Technical Advisers shall comprise the following:
They shall be directly attached to the President and shall advise him on all matters relating to the welfare of the Association. They shall carry out special functions that the President shall assign to them.
9.3.8: The Public Relations.
9.3.8.1 The duties of the Public Relations shall comprise the following:
Be in charge of creating, promoting or maintaining a favourable relationship between the Association and the public.
9.3.9: The Social Secretary.
9.3.9.1 The duties of the Social Secretary shall comprise the following:
Shall be responsible for the arrangement of the Association’s social events.
9.3.10: The Website Moderator.
9.3.10.1 The duties of the Website Moderator shall comprise the following:
o develop and manage the Association’s web content online.
o manage and develop the look and feel of the Association’s online presence.
o act as moderator for forums, mailing lists or other collaborative tools.
o participate or monitor and moderate community discussions.
o liaise with the General Secretariat to facilitate publishing of specific data to the web.
o update the web content on periodic basis based on changes in the Association.
9.3.11: The Branch Presidents.
o The Branch Presidents shall act as a to-and-fro link between the National Executive and the Branches to ensure a smooth flow of information and resolutions.
9.3.12: The Surrogates.
9.3.12.1 The duties of the Surrogates shall comprise of the following:
o They shall represent those they deputize when the latter are not available for a prolonged period.
o If, for one reason or the other the post of those they deputize is vacant they shall carry out their principal duties until the General Assembly sits on the matter to confirm them.
9.3.13: The Protocol Official.
9.3.13.1 The duties of the Protocol Officer shall comprise of the following:
o They shall have to ensure the formal etiquette and code of behaviour, precedence and procedure for ceremonies.
9.3.14: The Auditors.
o Independent ad hoc auditors shall be called upon once a year to audit the financial records of the Association.
o In the case of an emergency, the General Assembly or any branch may tender a motion to solicit the designation of auditors to whom the Association’s accounts documents shall be readily made available for auditing to permit the smooth functioning of the Association.
9.3.15: The General Assembly shall vote a budget for running the
executive offices and for procuring administrative materials for the secretariat.
9.3.16 The National Executive shall hold quarterly sessions every
calendar year during which branches shall submit a report of their activities. The National Executive shall choose any branch to host such meetings.
PART III
FINANCE
CHAPTER 10: FINANCE
10.1 The Association shall obtain financing from the following sources:
o Annual registration of members through their branches.
Monthly operational funding from each branch.
Fines, as defined by the National Executive.
Interests accruing to savings in the bank.
10.2 Specific levies, dues, fines and contributions shall be the subject of a FINANCE ORDER that shall be separate documentation with referral link to the constitution through this article. Corporate and social activities that the Association shall engage in to generate funds for her sustainability shall also be elaborated in the Finance Order.
10.3 The National Executive shall be the custodian of funds from 10.1 and 10.2 above.
10.4 No degree of emergency shall warrant unilateral withdrawal of funds from the account.
10.5 The members of the National Executive are jointly or severally liable in case of mismanagement of resources.
10.6 Legal action or any other due process shall be used to recover such funds or provoke accountability.
10.7 The President, the Treasurer and Financial Secretary shall open an account in the name of the Association with any recognized, viable and readily accessible financial institution.
The three executive members shall be joint signatories to the said account. Cash withdrawals from this account shall be legitimated by the signature of the President, the Treasurer and the Financial Secretary or the President and either the Treasurer or the Financial Secretary.
Except otherwise prescribed and based on documentary proof, the National Executive shall through the signatories to the Association’s account disburse such sums as are necessary for the fulfillment of the requirements laid down in Chapters 4 and 5 above.
CHAPTER 11: ASSISTANCE
11.1 Assistance in the events of joy or sorrow shall be defined by each branch’s internal rules and regulations.
11.2 Any branch that deems it necessary to involve the National Executive in such an event affecting any of her members, shall address a plea to the National Secretariat.
11.3 Any events that affect the Alma Mater shall attract the assistance of
the National Executive which shall seat at the President’s behest to appraise the extent of NEXSA intervention.
CHAPTER 12: SANCTIONS
12.1 The Association shall mete out sanctions to any member guilty of indiscipline or other faults.
12.2 Sanctions shall range from payment of defined sums to suspensions.
12.3 In the case of misconduct of a member, sanctions to be meted out shall be warning(s), blame, suspensions and or fines. The sanctions shall be meted out by Executive Bureau.
12.4 There shall be no sanction without prior query.
CHAPTER 13: MISCELLANY
13.1 Any amendments to this constitutions shall debated and sanctioned by a 75 % majority vote during a General Assembly session.
CHAPTER 14: RESILIATION
14.1 A decision to dissolve this Association shall be taken only during a
General Assembly session and must be sanctioned by an 80% majority vote.
In the event of dissolution, the General Assembly shall officially appoint a liquidator to liquidate the Association’s assets and pay out outstanding debts. What is got from the liquidation shall be donated to the Alma Mater.
CHAPTER 15: CONCLUSION
15. 1 Branches shall draw up bye-laws where necessary to expatiate on some of the provisions of the present constitution.
CONSTITUTION
Preamble
« Mindful of the Universal Declaration of Human Rights in general and the Cameroonian Law relating to the freedom of Association in particular.
« Mindful of the creation of G.S.S. Nyasoso in 1974 and its evolution till date;
« Mindful of the unity that characterizes all the ex-students of the said institution, unity based on the unique academic spinal cord;
« Mindful of the much-needed solidarity among all the ex-students and the natural necessity to uphold our ALMA MATER;
We the Alumni of G.S.S. Nyasoso and G.H.S. Nyasoso have decided to uphold this academic peculiarity by forming an association named Nyasoso Ex-students Association herein called NEXSA.
PART I
GENERAL PROVISIONS
(NAME, PURPOSE, MEMBERSHIP AND MEETINGS)
CHAPTER 1: DEFINITIONS
1.1 Alma Mater shall refer to the school G.S.S now G.H.S Nyasoso where the alumni studied.
1.2 Alumni shall mean all the ex-students who studied in G.S.S and or G.H.S Nyasoso.
1.3 Association shall mean a group of people having a common purpose or interest.
1.4 Branch shall mean a geographical circumscription with at least ten (10) registered members. The numerical criterion may be reviewed if need be.
1.5 Community discussions shall mean the dialogue on the Cyber forum.
1.6 Cyber forum shall mean the virtual forum on the Internet via the Association’s website.
1.7 DIASPORA shall mean the Alumni that reside out of the country.
1.8 Ex-officio members shall mean members not elected into the National Executive but are members of the National Executive by right of their office.
1.9 Internet shall mean the Information Technology super highway.
1.10 Member shall mean a duly registered ex-student of the Association.
1.11 NEXSAN shall mean an ex-student G.S.S. or G.H.S Nyasoso ex-student who is duly registered in the Association.
1.12 Sub-branch shall mean a geographical circumscription that has less than ten (10) registered members.
1.13 The word branch shall be synonymous to chapter and can be used interchangeably in the Association’s documentation.
CHAPTER 2: NAME
2.1 The official name of the Association shall be Nyasoso Ex-students’
Association with the acronym NEXSA.
2.2 The said name and its abbreviation shall remain the exclusive right of its members.
2.3 The Association shall have a logo. The logo shall comprise the following features: A graphic of Mount Kupe in the background with the sun rising behind it, dispelling the morning clouds and, birds in flight. In the middle of the Mountain shall be two NEXSANs greeting in the “Bakossi style”, one of the NEXSANs a male and the other a female to depict the unisex nature of the school. At the base and in front of the Mountain shall be an open book with a pen writing “NEXSA” in it, indicative of the location of the School at the very foot of the Mountain. The Motto “Mater et Amor Nostra” shall be inscribed between the base of the Mountain and the open book. The motto shall mean “Our Mother and Our Love”. To the left of the Mountain shall be a tree, symbol of lush vegetation.
CHAPTER 3: SEAT
3.1 The seat of the Association shall be in Nyasoso – Tombel Sub Division in the South-West Region. The day-to-day running of the organization shall be done where the National Executive find themselves and this may not be Nyasoso.
CHAPTER 4: (PURPOSE) OBJECTIVES
4.1 To uphold the ALMA MATER;
4.3 To assist the School Authorities in their academic and administrative
endeavours geared towards excellence.
4.4 To network for the progress and general welfare of registered Alumni.
The Association is non-political.
CHAPTER 5: MEMBERSHIP
5.1: GENERAL MEMBERSHIP
5.1.1 Membership into NEXSA shall be open to all the former students of
G.S.S. and or G.H.S. Nyasoso by registration through branch of
choice.
5.2: BRANCHES AND SUB-BRANCHES
5.2.1 Each Branch or Sub-Branch shall sub-define membership by their
internal rules and regulations and as inspired by the provisions of
the constitution. However, no such definition shall be derogatory to
the present prescription.
5.2.2 The Association shall operate through branches and sub-branches.
However, any geographical circumscription with less than 10 active members within a considerable distance from an branch shall constitute a sub-branch.
5.2.3 NEXSANS abroad shall be grouped into the following main branches:
Africa, Europe, America and Asia. In any case, they, on their volition,
can identify with any Home branch.
5.2.4 The coordination of NEXSAN activities abroad with such branches shall be via the General Secretariat in liaison with the NEXSA Vice President in charge of the Diaspora.
CHAPTER 6: REGISTRATION
6.1 Registration of members shall be done through branches following
modalities herein defined.
6.2 A duly registered member in a branch shall automatically become a
member of the general body.
6.3 The Association shall have a General Assembly. The Assembly shall comprise all duly registered members.
CHAPTER 7: MEETINGS
7.1: THE GENERAL ASSEMBLY
7.1.1 The General Assembly shall sit twice a year: in the months of JUNE
and DECEMBER. However, the National Executive may re-schedule at
such times as convenience necessitates.
7.1.2 At general assemblies only duly registered members shall have
voting rights. A NEXSAN who is not duly registered shall have only a
participant-observer status but without any franchise (voting rights).
Each branch shall ensure the up-datedness of its membership.
7.1.3 The National Executive shall choose the branch that shall host General Assembly. The National Executive and the hosting executive shall define the organizational modalities.
7.1.4 A quorum shall be attained when 2/3 of its members are present.
Decisions shall be by simple majority. However, any decisions arrived at by any branch of the DIASPORA shall be tabled in the General Assembly for consideration.
7.1.5 The General Assembly shall have extra-ordinary sessions if and
when circumstances do warrant. Such sessions shall be either at the behest of the National Executive or a reasoned motion tabled by a 2/3 majority members.
PART II
ELECTIONS, CONSTITUENT ORGANS AND FUNCTIONING
CHAPTER 8: ELECTIONS
8.1 Election to posts of responsibility in the Association shall be done in the General Assembly either directly or through an electoral college.
8.2 In the event of an election, members shall constitute a 2/3 majority of the branches. Voting shall be by secret ballot.
8.3 In the event of election through an electoral college, each recognized branch as of the time of elections shall send ten (10) delegates to the college;
Three polling officials shall be elected in the General Assembly and voting shall be on the same scheme as stated in Article 8.4.
8.4 Elections may be held during an ordinary or extra-ordinary General Assembly.
CHAPTER 9: CONSTITUENT ORGANS
9.1: THE GENERAL ASSEMBLY
9.1.1 NEXSA shall be managed by:
· The General Assembly as the sovereign organ and,
· The National Executive as the executive organ.
9.1.2 The General Assembly shall be held at such times, conditions and
circumstances as spelt in chapter 7 above.
In the event of elections, the conditions and modalities shall be as
spelt out as spelt out as in chapter 8 above.
9.1.3 The National Executive shall coordinate activities and initiate
projects for the interest of the Alma Mater and the Association. She shall through the secretariat, be kept abreast with the latest and potent developments in each branch.
9.1.4 The National Executive shall hold quarterly sessions every
calendar year during which branches shall submit a report of their activities. The National Executive shall choose any branch to host its meetings.
9.2: THE NATIONAL EXECUTIVE
9.2.1 The national executive shall comprise the following positions:
The President.
The Vice Presidents.
The Secretary General.
The Assistant Secretary General.
The Treasurer.
The Financial Secretary.
Two (2) Publicity Secretaries.
Two (2) Social Secretaries.
Two (2) Legal Advisers.
Two (2) Technical Advisers.
The Protocol official.
The Website Moderator (Ex-officio member).
The Branch Presidents (Ex-officio members).
9.2.2 The National Executive has a mandate of three (03) calendar years
renewable.
9.2.3 The National Executive shall execute the decisions arrived at in the General Assembly.
9.2.4 The National Executive shall contribute to the activities of any branch.
9.3: DUTIES OF THE NAIONAL EXECUTIVE (Functioning).
9.3.1 The functions of members of the National Executive are benevolent.
9.3.2: The President.
9.3.2.1 The duties of the President shall comprise the following:
Shall run the affairs of the National Executive and by extension, those of the General Assembly.
Shall preside at meetings.
Shall be the mouth-piece of the Association in public matters and shall represent (alone or accompanied) the Association in official meetings, forums, etc. In their absence, the powers and responsibilities conferred on them are delegated to the 1st Vice-President or the 2nd if the first is also absent.
9.3.3: The Secretary-General.
9.3.3.1 The duties of the Secretary-General shall comprise the following:
o Shall be entrusted with the Secretarial duties of the Association. He shall liaise with the President to prepare meetings and ensure the safe storage of the records of the Association.
o Shall be the Cyber forum digester in order to keep track of the Association’s activities on the Internet.
9.3.4: The Treasurer.
9.3.4.1 The duties of the Treasurer shall comprise the following:
o Shall ensure the temporary storage of any funds belonging to the Association until they are deposited in the Association’s account. They shall work in liaison with the Financial Secretary and especially the President with regard to disbursements of sums authorized by the latter.
o If the Treasurer is unavailable for a prolonged period, the National Executive shall delegate someone to carry out their functions in the interim.
9.3.5: The Financial Secretary.
9.3.5.1 The duties of the Financial Secretary shall comprise the following:
Shall be the financial recorder and custodian of the financial activities of the Association. They shall also be the financial recorder of the activities of the President and the Treasurer when these two are acting as representatives of Association.
Shall submit a comprehensive financial statement/report during each General Assembly except otherwise required.
In order to facilitate such accounts/reports, each financial transaction shall be well documented.
9.3.6: The Legal Advisers.
9.3.6.1 The duties of the Legal Advisers shall comprise the following:
Shall advise the National Executive on legal matters to minimize any incidental prejudices on the Association as well as simplify any implications.
9.3.7: The Technical Advisers.
9.3.7.1.1 The duties of the Technical Advisers shall comprise the following:
They shall be directly attached to the President and shall advise him on all matters relating to the welfare of the Association. They shall carry out special functions that the President shall assign to them.
9.3.8: The Public Relations.
9.3.8.1 The duties of the Public Relations shall comprise the following:
Be in charge of creating, promoting or maintaining a favourable relationship between the Association and the public.
9.3.9: The Social Secretary.
9.3.9.1 The duties of the Social Secretary shall comprise the following:
Shall be responsible for the arrangement of the Association’s social events.
9.3.10: The Website Moderator.
9.3.10.1 The duties of the Website Moderator shall comprise the following:
o develop and manage the Association’s web content online.
o manage and develop the look and feel of the Association’s online presence.
o act as moderator for forums, mailing lists or other collaborative tools.
o participate or monitor and moderate community discussions.
o liaise with the General Secretariat to facilitate publishing of specific data to the web.
o update the web content on periodic basis based on changes in the Association.
9.3.11: The Branch Presidents.
o The Branch Presidents shall act as a to-and-fro link between the National Executive and the Branches to ensure a smooth flow of information and resolutions.
9.3.12: The Surrogates.
9.3.12.1 The duties of the Surrogates shall comprise of the following:
o They shall represent those they deputize when the latter are not available for a prolonged period.
o If, for one reason or the other the post of those they deputize is vacant they shall carry out their principal duties until the General Assembly sits on the matter to confirm them.
9.3.13: The Protocol Official.
9.3.13.1 The duties of the Protocol Officer shall comprise of the following:
o They shall have to ensure the formal etiquette and code of behaviour, precedence and procedure for ceremonies.
9.3.14: The Auditors.
o Independent ad hoc auditors shall be called upon once a year to audit the financial records of the Association.
o In the case of an emergency, the General Assembly or any branch may tender a motion to solicit the designation of auditors to whom the Association’s accounts documents shall be readily made available for auditing to permit the smooth functioning of the Association.
9.3.15: The General Assembly shall vote a budget for running the
executive offices and for procuring administrative materials for the secretariat.
9.3.16 The National Executive shall hold quarterly sessions every
calendar year during which branches shall submit a report of their activities. The National Executive shall choose any branch to host such meetings.
PART III
FINANCE
CHAPTER 10: FINANCE
10.1 The Association shall obtain financing from the following sources:
o Annual registration of members through their branches.
Monthly operational funding from each branch.
Fines, as defined by the National Executive.
Interests accruing to savings in the bank.
10.2 Specific levies, dues, fines and contributions shall be the subject of a FINANCE ORDER that shall be separate documentation with referral link to the constitution through this article. Corporate and social activities that the Association shall engage in to generate funds for her sustainability shall also be elaborated in the Finance Order.
10.3 The National Executive shall be the custodian of funds from 10.1 and 10.2 above.
10.4 No degree of emergency shall warrant unilateral withdrawal of funds from the account.
10.5 The members of the National Executive are jointly or severally liable in case of mismanagement of resources.
10.6 Legal action or any other due process shall be used to recover such funds or provoke accountability.
10.7 The President, the Treasurer and Financial Secretary shall open an account in the name of the Association with any recognized, viable and readily accessible financial institution.
The three executive members shall be joint signatories to the said account. Cash withdrawals from this account shall be legitimated by the signature of the President, the Treasurer and the Financial Secretary or the President and either the Treasurer or the Financial Secretary.
Except otherwise prescribed and based on documentary proof, the National Executive shall through the signatories to the Association’s account disburse such sums as are necessary for the fulfillment of the requirements laid down in Chapters 4 and 5 above.
CHAPTER 11: ASSISTANCE
11.1 Assistance in the events of joy or sorrow shall be defined by each branch’s internal rules and regulations.
11.2 Any branch that deems it necessary to involve the National Executive in such an event affecting any of her members, shall address a plea to the National Secretariat.
11.3 Any events that affect the Alma Mater shall attract the assistance of
the National Executive which shall seat at the President’s behest to appraise the extent of NEXSA intervention.
CHAPTER 12: SANCTIONS
12.1 The Association shall mete out sanctions to any member guilty of indiscipline or other faults.
12.2 Sanctions shall range from payment of defined sums to suspensions.
12.3 In the case of misconduct of a member, sanctions to be meted out shall be warning(s), blame, suspensions and or fines. The sanctions shall be meted out by Executive Bureau.
12.4 There shall be no sanction without prior query.
CHAPTER 13: MISCELLANY
13.1 Any amendments to this constitutions shall debated and sanctioned by a 75 % majority vote during a General Assembly session.
CHAPTER 14: RESILIATION
14.1 A decision to dissolve this Association shall be taken only during a
General Assembly session and must be sanctioned by an 80% majority vote.
In the event of dissolution, the General Assembly shall officially appoint a liquidator to liquidate the Association’s assets and pay out outstanding debts. What is got from the liquidation shall be donated to the Alma Mater.
CHAPTER 15: CONCLUSION
15. 1 Branches shall draw up bye-laws where necessary to expatiate on some of the provisions of the present constitution.
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