Minutes of the National
EXCO Meeting held in Tombel on 16th February 2013
The following agenda was
adopted after presentation:
1. Prayers
2. Singing of the School
Anthem
3. A word of welcome from
the President
4. Reading of AGM Report
5. Branch Reports
6. Matters Arising from the
Report / Other issues
7. Financial Statement
8. 2013 Prize-Award
9. Economic Venture
(NEXACO)
10. Closing Remarks
11. Dinner
The meeting which started
at about 4pm with a timid attendance of 5members of the National EXCO commenced
with prayers by Madam Ngeh Margaret, followed by the singing of the school anthem.
The President wished
everyone a warm welcome, acknowledging the presence of the Vice Principal and
the Senior Discipline Master. He mentioned the fact that he has realised that
some NEXSANS come into the Association for personal interests and when these
interests are satisfied, they leave the group. Others he said, back out when
they think their personal interests are not satisfied.
Review of the Limbe AGM: It was
said to have been successful though with some shortcomings which the National
EXCO should take stock of in preparation for subsequent AGMS.
Commenting on the AGM
Report, it was thought that the full report should have come from the National
Secretary General instead of it being an addendum to the branch report. Reports
for National occasions, it was decided, should not come from the host branches.
It was also commented on and agreed that money raised during a National event,
like the cutting of the cake did not belong to the host branch of that
occasion. It belonged to the general body and should be taken care of by the
National Executive. Ceremonial NEXSANS were warned of a tough time in
subsequent AGMS, especially when it came to entertainment. Invariably,
refreshment is smaller than the number of people it is previewed for, that is
those who duly contribute towards the AGM. Ticketing members maybe a good
solution to this kind of gate-crashing that is experienced at the AGM..
Branch Reports:
Bamenda was
represented by Madam Ngeh Margaret who reported that Bamenda was still waxing
very strong. Their meetings were still held on a rotational basis with an
average of 14 active members who, she said, were “doing things for NEXSA”.
Bamenda thought there was need for a new uniform given that the old ones are
either faded, have been outgrown or some new members did not have it. They proposed
the making of a new fabric entirely or the reproduction of the old one. The
Bamenda branch commonly uses its uniforms in many occasions because it identifies
them and sells the image of NEXSA. The Bamenda based resource persons for the
economic venture were still waiting for the National EXCO to give a go-ahead
for the drafting of the by-laws for the Economic Venture. All in all, Bamenda
was doing well.
Douala,
represented by its Secretary Balbina Mesue Ebong gave its Vice president’s
apology to the group. The Vice president was unavoidably absent because he was
hosting NEXSANS on that same day. She reported that Douala was doing good,
thanks to the Njangi scheme – a leaf borrowed from the book of the Bamenda
branch. There was an average attendance of 15members and meetings still took
place every third Saturday of the month. Douala wondered aloud why Tiko was
chosen over Douala to host this year’s AGM when the previous one had just taken
place in neighbouring Limbe. All in all, Douala was doing well and promising to
get better.
Tombel: The
branch President, Mr. Ejolle Prisco reported that hosting was still problematic
with some members promising to host but not keeping to their promises.
Attendance, he said, was still at 14 members.
Reactions from Branch
Reports:
Bamenda was congratulated
for keeping on strong and for their enthusiasm in taking part in EXCO meetings
with helpful contributions. It should be noted that Bamenda has taken part in
every National EXCO meeting that has taken place within the present Executive.
Douala was appreciated for
the effort they have been making despite the absence of a head. They were asked
to keep on, legitimize what EXCO they have working now and continue on. Tiko,
the President explained, was chosen over Douala to host the AGM because it is
still growing and needs to be supported and strengthened.
The Tombel branch was told
not to relent their efforts and in due course many more members will join them.
The efforts of Mr. Ejolle Prisco who doubled as the National Financial
Secretary were greatly appreciated.
The Financial Report: Before
the Financial Secretary made his report, the President commented that NEXSANS
should act responsibly. He was referring to the remarks made by a certain
NEXSAN concerning the funeral of the Late Principal, Mr. Epie Njumbe which
showed disrespect for the National Executive. He cautioned that NEXSANS should
act before they talk and added that in this particular instance anyone could
have acted on behalf of NEXSANS before castigating them. The Diaspora, which is
a branch of NEXSA, should go along with other chapters so that things can move
on smoothly.
An exhaustive report was
made by the Financial Sec. on income and expenditure after the last AGM as
shown below.
A: INCOME
|
Date
|
Receipt
Number
|
ITEM
|
Amount
|
|
01/12/2012
|
NA
|
Brought forward from Previous
financial account
|
1.280.600
|
|
01/12/2012
|
0000972
|
Completion of AGM dues annual dues
and reg. to Nat. EXCO (Kumba Chapter)
|
150.000
|
|
01/12/2012
|
0000973
|
Completion Reg. to Nat. EXCO,
annual dues, AGM, funerals (Buea Chapter)
|
32.000
|
|
01/12/2012
|
0000974
|
Annual dues, Reg. to Nat. EXCO,
AGM dues (Tiko Branch)
|
103.000
|
|
11/12/2012
|
0000975
|
Loan Repayment (Limbe Branch)
|
200.000
|
|
01/12/2012
|
0000976
|
Reg. to Nat. EXCO, AGM dues (Tiko
Branch)
|
468.000
|
|
01/12/2012
|
0000977
|
AGM Dues (Douala Branch)
|
45.000
|
|
01/12/2012
|
0000978
|
Reg. to Nat. EXCO, funerals, AGM
more Dues (Tombel Branch)
|
40.000
|
|
TOTAL
|
2.360.000
|
B: EXPENDITURE
|
Date
|
Receipt
Number
|
PAYMENTS
|
AMOUNT
|
|
01/12/2012
|
0000370
|
2012 AUDIT EXPENSES
|
32.000
|
|
01/12/2012
|
0000371
|
Anti-Virus installation, internet
connection and production of Annual Report
|
30.500
|
|
01/12/2012
|
0000372
|
Typing and printing of financial
report for Limbe AGM + transportation
|
5.000
|
|
01/12/2012
|
0000373
|
Assistance to Yaoundé Branch for
2011 AGM hosting
|
400.000
|
|
Total
|
467.500
|
NB: Balance to the bank:
2.360.600 – 467.500 = 1.893.100 (One Million eight hundred and
ninety-three thousand one hundred francs CFA)
2013 Prize Award Ceremony: It was
suggested that the Prize award this year be low-keyed. The National body was
going to send five representatives instead of all NEXSANS going to Nyasoso.
This decision was made with regard to NEXSANS’ participation in the 40th
anniversary celebration which will take place in the campus next year. Branches
were reminded to start preparations early enough for next year. However, a budget
of 200.000 FRS was voted for the prizes to be given out to deserving
students this year. Just having contributed for the past AGM, members were not
expected to contribute towards this prize award. However, donations are
welcome.
Economic Venture: The
three resource persons for the Economic Venture were given the go-ahead to
draft the by-laws which will determine the signatories. The resource persons
did not have to be signatories. They just had to come out with rules by which
the group will work.
Other Issues:8883221122
- Re-greening of the School
Campus: Mr. Inkwell Esung, the NEXSA Resource person and the campus re-greening
champion was not happy with the state of the school campus in spite of his
efforts to nurse and plant some trees. He thought the school administration was
not giving the idea the seriousness it deserved. Mr. Etone Ngide, the Vice
Principal, said the deteriorating state of the school campus was being taken
care of. The Senior Discipline Master, Mr. Ekiti promised that there should be
some change by May 2013. 34.000 FRS was approved by the EXCO for
herbicides for use in the campus.
- Academically, it was
reported that the school administration was doing a lot of work quoting as
example the fact that the Principal himself teaches about 14hours of classes a
week. The lower levels were said to be doing very well and the results of the
examination classes this year were more promising. 90.000 FRS was
allotted to the PTA as support from NEXSA.
- The constitution and the
finance charter needed to be amended. Members should send in suggestions to be
collated, discussed and adopted in the Tiko AGM. These amendments have to be
done before this mandate expires.
- The idea of the creation
of a Website as proposed by the Diaspora was welcome but needed to be expounded
on, especially in terms of it benefit to NEXSA.
- Branches were expected to
come up with a database of NEXSANS, that is, members of the association
belonging to their branches.
To Sum up:
Only 3 branches were
represented at the meeting together with 4 EXCO members despite the fact that
the meeting was convened early enough and well publicised. Apologies for
absence came from Mr. Ehabe Jerry and Mr. Ehabe Mpang Constantine, the National
Sec. General and the Douala Branch Vice President respectively. The President
was disappointed with this turn out and let down from his executive. The
President gave a big word of encouragement to the Bamenda branch which has
always made it to all NEXSAN meetings. And also, to the Douala branch, which
has been functioning for a long time without a president. Other branches were
called to wake up from their slumber.
|
Name
|
Chapter
|
Position
|
Phone
|
|
Sone Ajang Joseph
|
Yaoundé / Douala
|
Nat. President
|
77 64 22 72
|
|
Balbina Mesue Ebong
|
Douala
|
Dep. Sec. General
|
77 02 47 02
|
|
Prisco Ejolle
|
Tombel
|
Financial Sec.
|
78 23 74 30
|
|
Njong Ngeh Margaret
|
Bamenda
|
Vice President (B’da)
|
77 86 63 60
|
|
Nkwelle Jacob Esung
|
Tombel
|
Resource Person
|
75 14 76 05
|
|
Etone Ngide Gabriel
|
Nyasoso
|
V.Principal
|
79 37 11 18
|
|
Ekiti Mathias Ebong
|
Nyasoso
|
S. Disc. Master
|
72 90 65 69
|
|
Ejolle Joseph Enuge
|
Tombel
|
Member
|
77 83 53 81
|
|
Dione Scholastica
|
Tombel
|
Member
|
77 52 61 40
|
|
Esukane Epie
|
Tombel
|
Member
|
71 83 33 35
|
The meeting ended with
dinner offered by the Tombel branch.
